Terms of Use
Last Updated: May 18, 2026
Acceptance of Terms
By accessing and using SQL Server PHIPA Auditor ("the Application"), you agree to be bound by these Terms of Use and all applicable laws and regulations. If you do not agree with any part of these terms, you must not use the Application.
License and Access
1. Limited License
Subject to these Terms of Use, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Application for your organization's internal compliance and audit monitoring purposes.
2. Authorized Use
You may use the Application only if you are:
An authorized employee or contractor of the licensing organization
Assigned appropriate roles and permissions by a system administrator
Properly trained on PHIPA compliance and data security protocols
3. Prohibited Activities
You may NOT:
Unauthorized Access
Access systems or data beyond your authorized scope
Data Misuse
Export, share, or disclose audit data to unauthorized parties
Reverse Engineering
Decompile, reverse engineer, or attempt to extract source code
System Tampering
Interfere with or disrupt the Application's functionality
User Responsibilities
| Responsibility | Description |
|---|---|
| Account Security | Maintain confidentiality of login credentials; do not share accounts |
| Data Protection | Follow PHIPA guidelines when handling audit data and reports |
| Accurate Information | Provide accurate information when configuring audit controls |
| Incident Reporting | Report security incidents or data breaches immediately |
| Compliance Training | Complete required PHIPA and security awareness training |
| Session Management | Log out when finished; do not leave sessions unattended |
Data Ownership and Intellectual Property
1. Your Data
You retain ownership of all audit data, reports, and configurations created through the Application. We act as a data processor on your behalf.
2. Application Ownership
The Application, including its source code, design, functionality, and documentation, is proprietary and protected by copyright and intellectual property laws.
Service Availability and Support
1. Uptime
While we strive for 99.9% uptime, we do not guarantee uninterrupted access. The Application may be unavailable due to maintenance, updates, or unforeseen circumstances.
2. Scheduled Maintenance
We will provide advance notice of scheduled maintenance windows whenever possible. Emergency maintenance may occur without notice.
3. Support
Support is provided according to your service level agreement (SLA). Contact your system administrator or support team for assistance.
Limitation of Liability
To the maximum extent permitted by law:
Indemnification
You agree to indemnify and hold harmless the Application providers from any claims, damages, or expenses arising from:
Your violation of these Terms of Use
Your violation of PHIPA or other applicable laws
Unauthorized access or misuse of the Application
Data breaches resulting from your negligence
Termination
1. By You
You may terminate your access at any time by contacting your system administrator.
2. By Us
We reserve the right to suspend or terminate your access immediately, without notice, for:
Terms Violation
Security Breach
Legal Requirement
3. Effect of Termination
Upon termination, your access rights cease immediately. Data retention follows the Privacy Policy and applicable regulations.
Governing Law and Jurisdiction
These Terms of Use are governed by the laws of Ontario, Canada, and the federal laws of Canada applicable therein. Any disputes shall be resolved in the courts of Ontario.
Changes to These Terms
We reserve the right to modify these Terms of Use at any time. Material changes will be communicated through the Application, and the "Last Updated" date will be revised.
Contact Information
For questions about these Terms of Use, please contact:
Legal Department
Email: legal@PhipaAudit.com
Phone: 1-800-PHIPA-AUDIT